Coffee Catering Price Calculator

Most professional carts land between $800 and $2,500 per event, driven by guest count, service hours, cart type, and travel. A 100-guest, 3-hour espresso cart event benchmarks around $1,105 at the market median — with value operators near $880 and premium carts near $1,480. Use the calculator above for your exact event shape.

Plan around throughput, not headcount: one barista comfortably pours 45–60 drinks an hour. 100 guests over 3 hours is roughly 150 drinks — about 50 an hour — which one skilled barista handles at a comfortable pace. Compress the same event into 2 hours and you'll want a second pair of hands.

Two hours is the standard billing minimum, with base packages commonly starting around $600–$900 for smaller guest counts. Prep, load-in, and teardown cost you the same whether you pour for one hour or four — the minimum is what keeps short events from costing you money.

Yes — beyond your local radius, always. A common structure is a free radius of around 30 miles, then $2–$3 per mile beyond it. Fold travel into the base price and you're silently discounting every distant event.

25–50% at booking is standard, non-refundable inside your cancellation window. A real deposit filters out non-serious inquiries and protects the date you're turning other clients away from.

Because the expensive part isn't the pouring — it's everything around it. Load-in, water, power, dial-in, and teardown take the same effort for a 1-hour event as a 4-hour one. The 2-hour base package prices that fixed work honestly; extra hours are billed at a lower hourly rate on top.